Modify Permissions for DM Items (Repos, Folders and Files)
View Permissions define users' ability to view documents, folders, and content.
Viewing Permissions and Functions
| Permission Type | Description |
|---|---|
| Folder and Document Viewing | Allows the user to view folders and documents within DM Explorer. |
| View Related Documents | Grants permission to list and examine documents related to the viewed document. Enables the Relationships button. |
| View Versions | If a document has multiple drafts or published versions, allows selecting and viewing different versions. Used with the Version Selection button on the viewing screen. |
| View Digital Signatures | Enables the Electronic Signatures button for signed documents and allows viewing applied digital signatures. |
| View Timestamps | Grants permission to view timestamps added to signed documents. |
Download Permission
Allows the user to download one or more documents to their computer. Authorized users will see the Download button in the right-click menu and the top menu. Multiple selections can be made for bulk downloads.
Print Permission
Allows the user to print the document. Authorized users will see the Print button in the displayed document.
Authorization and Usage Conditions
- Authorization: Users can only view documents they are authorized to access.
- Version Selection: Users must be granted version viewing permission to access previous versions.
- Download and Print Permissions: Users must be explicitly authorized to download or print documents.
Additional Notes
- Documents are only visible to authorized users; unauthorized users cannot see the related folder or document.
- Related documents can only be examined by users with the appropriate permissions.
- Digital signatures and timestamps are used to review the security details of signed documents.
See Also
- #linkDocument(UserGuide.ManagementTools.Security.DMPermissons) (DM Module-wide Authorizations)
- Explorer